TERMS AND CONDITIONS
This is your contract. If you have any questions, please ask for clarity before making payment.
Before paying your invoice, please read and make sure the date, day, time, and location of your Event are accurate and that you agree to the following Terms and Conditions BEFORE making payment.
When you make payment, you are agreeing to the Terms and Conditions stated on this page.
Carmen George Weddings, LLC
TERMS AND CONDITIONS
This contract agreement (“Agreement”) is between Carmen George Weddings LLC aka (“CGW”) and the people named on this invoice; referred to in this agreement as
(jointly and severally the “Client”).
By making payment, the Client is expressly agreeing to the following terms:
TIMING - The Client is hiring CGW for the event (“Event”) expressly for the specific timeframe the window of time set forth on this invoice. Additional time may be requested subject to CGW’s availability and may be subject to additional fees. Officiating is one hour from the start time on the invoice. Photography is the paid for hours starting at the time stated on the invoice.
REFUNDS, Retainers are non-refundable. After the balance due date, the full amount is non-refundable. If CGW is unable to provide services due to illness, family emergency or other personal reasons, a full refund will be given. If possible CGW will provide alternative vendor recommendations.
NON-REFUNDABLE RETAINERSYour retainer payment reserves CGW services for the date and time listed on the invoice. Wedding Officiating & Elopement Packages, non-refundable retainer is $150. The balance is due 7 days before the Event. Florist or Photography -The non-refundable retainer is $200. The full payment is due 30 days before the Event.Arbor Rental - The non-refundable retainer is $100. Full payment is due 30 days before the event.
FLORALS - The Client grants CGW permission to substitute flowers if she
CGW deems the flowers do not meet her standards of quality or aren’t available.
Please be aware that the flowers are selected specifically for the intended purpose as set forth in the invoice. They are not intended to be ingested or used in any food items unless expressly stated by CGW in writing, and CGW bears no liability for any such use. When flowers are delivered to the venue, they become the property of the Client.
RENTALS - The Client is responsible for the care of rentals. The Client will pay for the replacement and repair of any rented item that is lost, stolen, damaged, missing parts, or broken. The Client is responsible for any injury or death caused by the usage of any rental item. Client agrees to NOT use the arbors outdoors if there are lightning or strong winds.
PHOTOGRAPHY -The images (“Images”) will be sent to the Client 4 weeks or fewer after the Event. The image gallery will be hosted for free by CGW for 10 months.
COPYRIGHT: All rights of copyright in and to all Images provided to the Client are expressly reserved by CGW and no reproductions or derivative works of any kind of the Images may be made, published or otherwise exploited in any manner by the Client without CGW’s express prior written consent.
SAFETY - If CGW isn't able to reach the Event or needs to leave for safety reasons no refund will be given. This may include, but is not limited to flood, fire, mass shooter, contagious disease, dangerous roads, ice storm, tram shut down, high winds, lightning or natural disaster. CGW will make effort to communicate with Client as soon as a safety issue is identified and if possible, offer solutions or alternatives.
If the temperature is less than 30 degrees F or more than 95 degrees F, the Client will move ceremony to a temperature-controlled space. Very low and very high temperatures can damage camera equipment and flowers. No refund will be given if CGW cannot provide services because of the temperature.
MARKETING -By making payment, the Client is granting CGW permission to use their Clients and Client’s guests’ image, likeness, voice, and story as they appear in Images or related to the Event, for portfolio and marketing purposes including without limitation on its website and on social media platforms and in her marketing.
CANCELLATION, If the Client cancels for any reason or changes the Event date or time for any reason, the Client will forfeit payments received by CGW. If CGW has an emergency or illness and is not able to provide services, she will use reasonable efforts to assist the couple Client in finding a replacement and refund any payment received by CGW. CGW will not be held responsible for the entire cost of the wedding if it needs to be canceled.
LIMITATION OF LIABILITY. In no event shall CGW be liable for any special, indirect, incidental, consequential or punitive damages of any kind or nature whatsoever, weather arising under contract or tor or any other theory of liability even if the possibility of such damages were disclosed to CGW or would have been reasonably foreseen in no event will CGW's lability under this agreement exceed the fee expressly set forth on the invoice.
INDEMNIFICATION: Client hereby agrees to protect, defend, indemnify and hold harmless CGW, and its officers, directors, members, employees, successors, agents and assigns from and against any and all third party claims, demands, damages, losses or expenses, of any nature whatsoever, including court costs and reasonable attorney’s fees, arising directly or indirectly from or out of CGW’s participation in the Event or any of Client’s negligence or willful misconduct, except to the extent attributable to the negligence or willful misconduct of CGW. This provision shall survive the expiration or termination of this Agreement. The laws of the State of Vermont shall govern this Agreement.